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About PaperlessOffice

Will Electronic Imaging Help My Organization?


Step by Step tutorial

    Advanced Optical Storage  
    PO Custom Edition
  Advanced Optical Storage(AOS) and Custom Edition



PaperlessOffice Features

Ease of Use

Paperless Office features user-friendly icons, tool-bar convenience and drag & drop simplicity, making document management easier than ever before. Pull-down menus and on-line help functions give anyone in the organization the ability to use PaperlessOffice. Users can click a mouse on a toolbar button to scan, fax, e-mail, annotate and print documents, doing more in less time than ever imagined.


Paperless Office is built around a high-speed 32-bit industry standard SQL database engine. Developing powerful, sophisticated, custom applications is quick and easy, using Application Generation. The system includes a standard SQL report-writer to create custom reports. Other software tools and utilities are included to help System Administrators and Managers administer, manage, and tune the system, as is typically desired with large database configurations. A client/server architecture design is used throughout the system not just for database functions, but all aspects of document and image processing. This provides a truly scaleable system, configurable from single user, through departmental applications, all the way to enterprise-wide systems. This architecture allows growing incrementally as required, in the most economical manner.

Production Document Capture (Step by Step tutorial here)

PaperlessOffice is a production-level document capture application that integrates high-performance batch scanning, image processing, Optical Character Recognition (OCR), and document indexing into a single package that significantly lowers the cost of capturing documents. In most production imaging systems today, document capture is far more expensive than it should be. Scanners frequently run at half their rated speed or less, indexing is slow and cumbersome, and rescan queues are little more than an afterthought. The result? Too many scanners, scanner operators, and indexers driving up the cost of the entire system and lengthening payback periods by months or years. PaperlessOffice is designed to change all that. From initial scanning, through OCR and indexing, all the way to final release of the document to long-term storage or workflow, PaperlessOffice uses advanced technology to manage and streamline the entire input process. By combining rated-speed scanning with indexing assists such as zonal OCR and bar code recognition, and at mainframe levels of reliability and error recovery, PaperlessOffice is the ideal component application for any production imaging system. PaperlessOffice offers the widest array of document capture options in its class. PaperlessOffice supports Object Linking and Embedding - OLE allowing the capture of word processing documents, spreadsheets, Computer-Aided Drafting - CAD drawings, facsimiles, e-mail, graphics, photos, video, and audio, etc., directly into PaperlessOffice. Scan templates can be created for common documents allowing users to easily select all the parameters for common documents with a single click of a mouse button. Sophisticated batch management allows document processing to be controlled and performed by many people in multiple departments, with a minimum of equipment. Features such as automatic lead page sensing make the largest document processing tasks as easy to manage as the smallest.


PaperlessOffice is designed to be highly scalable. It provides cost-effective capture for mid-size installations but can be easily expanded to provide robust, high-performance capture for large-scale operations that capture 100,000 pages a day or more. PaperlessOffice's internal workflow queues are the key to its scalability. Scanned documents are routed automatically from station to station and are load balanced at each step. For example, a single high-speed scanner can be feeding three or four index stations, and each index station's queue will always be kept full. Precise status is maintained at all times for each batch, for each document within the batch, and for each page within the document. This status allows batches to be suspended, restarted, rerouted, or requeued at any time.

 Network Independence

PaperlessOffice is designed to run on most standard local area networks, including Novell NetWare (3.x, 4.x), Windows NT Server, UNIX and Windows 95/98  peer-to-peer. In general, PaperlessOffice can be used with any server that can be mapped as a drive letter to a Windows client. Because PaperlessOffice uses a distributed file system architecture, it is also independent of network protocol. It can work with IPX/SPX, TCP/IP, NetBios, or any other protocol that is currently in use on the network.


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